Eliminate paper-based expense reports and manual entry of expense data with ExpenseWare. ExpenseWare automates travel and entertainment expense reporting, enabling electronic report submission, approval, processing, and reimbursement.
ExpenseWare automates Travel and Entertainment (T&E) expense reporting processes from Capture, Allocation and Submission to Approval, Reimbursement and Bill Back.
ExpenseWare can import credit card data, manage out-of-pocket expenses, integrate data to QuickBooks and other accounting systems and generate custom invoices and reports. Benefits include improved speed and accuracy, greater spend management insight, increased employee satisfaction and an immediate ROI.
Primary Users
- Employees, consultants and other affiliates of small businesses who need to submit expense reports quickly and efficiently.
- Administrative and accounting staff who need to approve and process expense data and record it in the General Ledger Accounting system quickly and accurately.
- Business owners and Managers who wish to have complete transparency into company-wide spending and effectively control expenses.
ExpenseWare is being offered via the Intuit Partner Platform and is an affordable solution geared towards any small firm with limited resources that wishes to save time and money and improve financial reporting. It can be securely accessed by 1 or 1000 users from anywhere using an Internet connection and browser so there’s no hardware, software, backups, maintenance or IT staff to deal with. ExpenseWare can be implemented in minutes and is immediately scalable as a firm grows.
Product Features
- Integrates credit card statements
- Manages cash out-of-pocket expenses
- Intuitive Expense Wizard design guides users step-by-step through the expense reporting process
- Allows users to create, allocate, submit, approve and process expense claim reports electronically
- Automatically integrates expense data with back office accounting systems
- Highlights out of policy and spending limit violations
- Creates custom invoices and reports for client bill-back
- Generates detailed reports for expense tracking and spend management analysis
Business Use Case
Never before has financial reporting, increased transparency into company spending and better expense controls been more important than in today’s environment. Companies and their employees are being asked to do more with less, which, by definition, demands that available resources are optimized. Having an expert service provider perform non-strategic activities such as T&E expense management, enables employees to better focus their time on higher value analytical activities. As an online hosted solution, ExpenseWare is great for any firm that needs to automate the manual process of preparing T&E expense reports.
Features
Credit card integration and Cash Out of Pocket charges
The Credit Card Integration feature enables users to import the credit card statement eliminating any manual data entry. This saves time and improves accuracy.
Cash out of pocket expenses can also be included in the same or separate Report to help streamline the approval and processing workflow.
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Intuitive Navigation
Intuitive Expense Wizard design guides users step-by-step through the expense reporting process making submitting reports quick and easy.
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Efficient Allocation process
Allocate expenses to pre-populated drop down lists with user friendly display names that are controlled by your Company Administrator and are automatically mapped to the GL Account Codes.
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Integration with QuickBooks and other accounting systems
No re-keying of data leading to fast, accurate and detailed Reporting options.
Provide expanded Descriptions for expenses such as actual expense dates, Reason/Purpose, Customer/Project giving you complete transparency into where your expenses are being incurred and how to control them.
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Built in Invoicing Feature
Recover expenses quickly and easily with the Invoicing feature that automatically generates cover letters, summary invoices and detailed reports.
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Reporting Engine
Gain increased transparency and real time visibility into how to better control expenses.
Run detailed Reports at a click of a button to outline who is spending what, where, when and why.
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Technical
SaaS (software as a service) Product
- It's quick and easy to deploy and requires no additional infrastructure investment other than a reliable Internet connection. The benefit of SaaS include:
- • No client or server software to install or maintain
- • No need to buy additional hardware or servers — instant scalability
- • Lower initial costs due to the monthly subscription model
- • Significantly shorter deployment times get you up and running in days, not weeks
- • Accessibility to the application from any Internet-connected computer
- • Always up-to-date with the latest features at no extra charge
- • No need to maintain a labor-intensive patch and upgrade process
- • Reduced reliance on IT staff for software support
System Requirements
Web-based and hosted on the Intuit Workplace. Delivered to your web browser using Adobe Flash technology and will work with any browser that supports Flash.
Technical Support
Unlimited email support included with subscription
Online help, self paced tutorials and training videos available 24/7
Free product upgrades
Online query form with response from our customer support staff within 24 hours
Phone Support available for Premium Clients
Learn More: [http://www.expenseware.com Expense Ware]
Tech Support Telephone
914-747-3244
Tech Support URL
http://www.expenseware.com/ContactUs.aspx
FAQ's
What is ExpenseWare?
ExpenseWare is an online solution that automates Travel and Entertainment (T&E) expense reporting processes for small businesses.
Why do I need ExpenseWare if my current expense management process works using Excel spreadsheet?
ExpenseWare captures and centralizes expense data at the point of entry and from there no re-keying of data is required from approval to processing to automatic import to the accounting system.
Is there a minimum number of users to qualify for a subscription?
No. ExpenseWare can be used by any company, no matter how small (or large). Users can easily be added in real time as your firm grows.
What can you tell me about security and storing sensitive data?
SSL encryption and SAML 2.0 security are deployed. In addition, only transactional data is handled such as amounts, dates, and categories. No credit card numbers or other sensitive data are stored.